The short version
- No ads, no analytics, no tracking. We never sell your data.
- An account is optional. Without one, your shifts, hours, pay and documents stay on your device.
- If you create an HGV account, we store a copy of your data on our own sync server so it is the same on your iPhone, Mac and Android phone.
- You can export your data or delete your account and everything on our server at any time, in the app: Settings → Account. See Delete account.
1. Who is responsible for your data
The data controller is AnnMar Limited (trading as AnnMar Studio), registered in England and Wales, company number 16014219, 111 Bedford Way, Scunthorpe, DN15 8GF, United Kingdom. Contact: info@annmarlimited.co.uk, +44 7908 227870.
This policy covers HGV Driver Companion for iPhone and Apple Watch, for Mac, and for Android.
2. Data the app keeps
| Data | Examples | Why |
|---|---|---|
| Shift logs | Dates, start and end times, driving, other work, POA, breaks, distance, vehicle registration, deliveries, collections, trailers, expenses, night-out details, notes | Drivers' hours, working time, your calendar and timesheets |
| Driver card data | Activities and vehicles read from your tachograph driver card or a .DDD file you import, and the .DDD file itself | To fill in your shifts and check the rules |
| Driver profile | Name, licence category, employer, document numbers and expiry dates, optional photo | Expiry reminders and your timesheet |
| Pay settings | Rates, night and weekend rules, overtime, guaranteed hours, tax rate | To estimate your pay |
| Documents | Images of licence, CPC, driver card or medical that you add | Your documents wallet |
| App settings | Rules settings, reference period, units, reminder times, theme | To make the app work your way |
| Account (only if you sign in) | Email address, name (if you give one), Apple or Google account identifier, sign-in tokens | To identify your account and sync your devices |
Without an account
Everything above stays on your device (on Android it may be included in your own Google device backup if you have that switched on). We cannot see it. Deleting the app deletes it.
With an HGV account
When you sign in (Sign in with Apple, a one-time email code, or Google where offered), the data above is copied to our sync server, HGV Sync, so your iPhone, Mac and Android phone show the same shifts. Data is sent over encrypted connections (HTTPS). Only you can access your account. We look at account data only if you ask us for help, or if the law requires it.
3. Device permissions
- Notifications (optional): start-of-shift prompt, break reminders and document expiry alerts, scheduled on your device.
- Motion & Fitness (iPhone, optional): used only on the device during a break to notice you have started driving again. Never stored or sent.
- Photos / files (optional): only when you choose a profile photo, a document image or a .DDD file.
- USB / smart card reader (Mac and Android, optional): only to read your driver card when you ask.
4. Purchases
Subscriptions are processed by Apple (App Store) or Google (Google Play). We use RevenueCat to check your subscription status. RevenueCat receives an app user identifier, purchase receipts, your device type and country. It does not receive your logs. We never see your payment details.
5. Why we process data (legal bases, UK GDPR)
- Contract: to provide the app, your account, sync and Premium features you ask for.
- Legitimate interests: to keep the service secure (for example limiting sign-in attempts) and to answer support requests.
- Legal obligation: to keep records we must keep by law.
We do not use your data for advertising, profiling or automated decisions with legal effects.
6. Processors and international transfers
| Processor | What for |
|---|---|
| Cloudflare, Inc. | Hosts HGV Sync: the account database and your files (.DDD downloads, document images) |
| Brevo (Sendinblue SAS, France) | Sends the one-time sign-in code to your email |
| Apple and Google | App stores, payments, Sign in with Apple, Google sign-in |
| RevenueCat, Inc. | Subscription status |
Some processors may store or process data outside the United Kingdom. Where they do, we rely on UK adequacy regulations or the UK International Data Transfer Addendum / standard contractual clauses in their data processing agreements.
7. Sharing
We do not sell or share your personal data, and we do not track you across other apps or websites. If you export or share a timesheet, it goes only to the person you choose.
8. Retention and deletion
- On your device: until you delete it in the app or delete the app.
- Your HGV account: until you delete the account. Deleting it in the app (Settings → Account → Delete Account) removes your account, synced data and files from HGV Sync straight away; copies in our server backups are overwritten within 30 days.
- Sign-in codes: expire after 10 minutes and are deleted.
- Single items: a shift or document you delete is removed from all your devices and from the server.
- Subscription records: kept by Apple, Google and RevenueCat under their own policies.
9. Your rights
Under UK GDPR you can ask for access to, correction, deletion or a copy of your personal data, and you can object to or restrict processing. You can export all your account data in the app (Settings → Account → Export) and delete it yourself. You can also email info@annmarlimited.co.uk; we reply within one month. You can complain to the Information Commissioner's Office (ico.org.uk).
10. Children
The app is for professional drivers and is not directed at children. We do not knowingly collect data from children.
11. Changes
If this policy changes we will update this page and the date at the top. Version 2.0 (30 October 2026) adds the optional HGV account and sync, the Mac and Android apps and driver card reading.
12. Contact
AnnMar Limited · 111 Bedford Way, Scunthorpe, DN15 8GF, United Kingdom
Email: info@annmarlimited.co.uk · Phone: +44 7908 227870